Saturday, 26 September 2020

Seniority : Frequently Asked Questions and Answers

 Seniority : Frequently Asked Questions and Answers






From which date the various provisions of consolidated instructions on seniority applicable?

Unless specifically, otherwise provided against each instruction, the said instructions are effective from the date of the relevant O.M. by which they were issued, prospectively.


To whom the instructions on seniority issued vide DOP&T’s
O.M.No.20011/1/2008- Estt.(D) dated 10.11.2010 are applicable?

The instructions on seniority issued vide DOP&T’s O.M.No.20011/1/2008-Estt.(D) dated 11.11.2010 are applicable in  determination of seniority of the Government servants in Central Civil Services and Civil Posts except such Services and Posts for which separate principles have already been issued or may be issued by the Government.


Whether the instructions on seniority issued by DOP&T are applicable  of PSUs/Autonomous Bodies/Banks etc.?

No. The seniority of the officers working in PSUs/autonomous bodies/ organisations /banks are governed by regulations/instructions issued by concerned Administrative Department/ PSUs/banks etc.


How the seniority of all direct
recruits is determined?

The seniority of direct recruit is in the order of merit in which they are selected for appointment on the recommendations of UPSC or other selecting authority. The persons appointed as a result of earlier selection being senior to those appointed on subsequent selection.
O.M.No.20011/1/2008-Estt.(D) dated 11.11.2010


Whether the seniority of direct
recruits is determined by the
date of confirmation?

No. The relative seniority of direct recruits that used to be determined earlier according to date of confirmation and not original order of merit (in cases where confirmation was in an order different from order of merit indicated at the time of their appointment) has been discontinued with effect from 4.11.1992.

O.M. No. 20011/5/90-Estt. (D) dated 04.11.1992


How will the inter-se seniority be fixed if a direct recruit officer joins late ?

Seniority in such cases will be determined according to O.M. No. 9/23/71-Estt.(D) dated
06.06.1978 and O.M.

No.35015/2/93-Estt.(D) Dated 09.08.1995


How seniority of candidates of two different panels is determined, in case both the
panels are received on the same date?

The seniority of candidates of two different panels received on the same date is determined by the following procedure:

(i) Chronology of recommendation letter;
(ii) Where the date of recommendation letter is same, chronology of Interview Board reports and
(iii) Where both (i) and (ii) are also same, then the chronology of requisition made by the respective Ministries/Departments.
O.M. No. 20011/1/2008-Estt.(D) dated 11.11.2010


How seniority of candidates
is determined in case two
results of recruitment
through examination are
announced for selection to
same grade or post within the
same year.

The seniority of the candidates will be determined as per date of publication/announcement of result. The candidate of the result announced earlier shall be senior to the candidate of the result
announced later.


How the seniority of the
promotee officer is

The inter-se seniority of a officer promoted on the basis of the recommendation of a DPC either by selection or non-selection method as per due procedure, shall be determined as in the feeder grade from which they are promoted. 

O.M. No. 20011/1/2008-Estt.(D) dated 11.11.2010


How seniority of a promotee
officer is determined in cases
where more than one feeder
grade is prescribed for
promotion to the higher grade
and specific quotas are given?

In such cases, the officer in each grade  assess a fit by the Departmental Promotion
Committee shall be interpolated in the ratio prescribed in each grade in the Recruitment Rules for the post, for the purpose of determination of seniority(principle
of rota quota).


Is a SC/ST Government
servant promoted by virtue of
rule of reservation entitled to
consequential seniority?

Yes. A SC/ST Government servant on promotion by virtue of rule of reservation roster will be entitled for consequential seniority.
O.M. No. 22011/1/2001-Estt.(D) 21.01.2002


Can a General/OBC category
Government servant
promoted through a later DPC
regain his seniority of the
feeder grade on promotion to
higher grade?

No. A General/OBC category officer promoted through a later DPC will be placed junior to the SC/ST category Government servant promoted through earlier DPC even though by virtue of rule of reservation.

O.M. No. 22011/1/2001-Estt.(D) 21.01.2002


What is co-relation between
seniority in a grade and
reservation roster for other
Whether a candidate is placed
in the seniority list of a grade,
as per his position in the
reservation roster or vice

There is no co-relation between seniority in a grade and the reservation roster for the said
grade. Seniority of an officer is determined as per order of merit given by UPSC or selecting
authority or panel of promotion given by DPC. A reservation roster/points are meant only for identifying the vacancy that goes to
a particular category of officer.


How the relative seniority of
direct recruit and promotee is

The relative seniority of direct recruit and promotee is determined according to rotation of vacancies between available direct recruits
and promotees which is based on quota of vacancies reserved for direct recruitment and promotion respectively in the recruitment rules.
O.M. No. 35014/2/80-Estt.(D) dated 07.02.1986


How year of availability in
regard to determination of
relative seniority of direct
recruits and promotee is

The year of availability, both in case of direct recruit as well as promotee, for the purpose of rotation and fixation of seniority is actual date of appointment after declaration of result/selection and completion of pre-recruitment formalities, as prescribed. The
year of availability is a vacancy year in which a candidate of a particular batch of selected direct recruitment or an officer of a particular batch of promotee joins the post/service.
O.M. No. 22011/1/2006-Estt.(D) dated 03.03.2008


Is a candidate appointed
against the carry forward
vacancy of earlier recruitment
year, allow the seniority of the
year in which the vacancy

No. The seniority of direct recruits and promotees is delinked from the vacancy and year of vacancy. 

O.M. No. 35014/2/80-Estt.(D) Dated 07.02.1986 


What is the starting point in
the recruitment roster for the
purpose of inter-se seniority
of officers through direct
recruitment, promotion,
absorption etc.

The starting point in the recruitment roster for the purpose of inter-se seniority of officers through direct recruitment, promotion, absorption etc. will be as per provisions contained DOP&T’s O.M.No.28011/6/76- Estt.(D) dated 24th June, 1978.


How the seniority of an Officer
absorbed after being on
deputation or absorbed
directly without being on
deputation determined?

The seniority of an Officer absorbed after being on deputation or absorbed directly without being on deputation, If he has been
holding already (on the date of absorption) the same or equivalent grade on regular basis in his parent department, is determined
from the date he has been holding


How seniority of two or more
surplus employees of a
particular grade in an office
determined in the event of
their simultaneous selection
for re-deployment in another

In this case, inter-se seniority in particular grade, on re-deployment in the latter office, would be the same as it was in the previous
office. O.M. No. 9/22/68-Estt. (D) Dated


How seniority of a re
employed officer determined?

For determination of seniority of re-employed officer is treated as direct recruit. Where Recruitment Rules of the post against which
appointment is being made prescribed re-employment as a distinct mode of recruitment .then The inter-se seniority of persons so re-employed shall be determined in accordance with order of selection.

The relative seniority of persons so re-employed in relation to direct recruits and promotees shall be determined:
Where the Recruitment Rules prescribes specific quota for each of the categories (direct recruitment, promotion and re employment) then seniority is determined on the basis of rotation of vacancies based on the said quota.
In other cases, on the basis of chronology of selection.
O.M. No. 20011/3/80-Estt(D) Dated 16.06.1980


How the seniority of a
meritorious sports person
appointed in relaxation of
Recruitment Rules

Where sportsmen are recruited through the Employment Exchange or by direct advertisement and are considered along with other general category
candidates, they may be assigned seniority in the order in which they are placed in the panel for selection. Where recruitment to a
post is through a selection made by the Staff Selection Commission, whether by the competitive examination or otherwise, the
sportsmen recruited in the department themselves should be placed en bloc junior to those who have already been recommended
by the Staff Selection Commission.
The inter se-seniority of sportsmen will be in the order of selection.
O.M.No.14015/1/76-Estt.(D) dated 4.8.1980


How the seniority of a person
appointed on compassionate
grounds is determined?

A person appointed on compassionate ground in a particular year is placed at the bottom of all  the candidates recruited/appointed through direct
recruitment, promotion etc. in thatyear, irrespective of date of joining of candidate on compassionate appointment.
O.M. No. 20011/1/2008-Estt.(D)
dated 11.11.2010


How seniority of persons
selected for appointment to
different posts in the same
grade requiring different
qualification determined?

The seniority of persons selected for appointment to different posts in the same grade requiring different qualifications is determined as per provisions of para 4.9 of O.M. No. 20011/1/2008-Estt.(D) dated


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