India Posts’ Retired Officers’ Association
1. Name, address and Area of work of the Association:
a. Name: India Posts’ Retired Officers’ Association
b. Address:
c. Area of work: All over India with particular focus towards India Posts, Maharashtra Circle comprising States of Maharashtra and Goa.
2. Duties and Responsibilities of the Association:
a)        To attend to all the issues pertaining to the members of the Association with regard to their pensionary and other benefits, individual or collective, with in the frame work of the Central Govt., rules and regulations of in force.
b)        To look after the welfare needs of members as decided by the Executive Committee.
c)         To support any activity for community of Senior Citizens as per Executive Committee decisions there on.
d)        To liaise with local and All India, India Posts’ Authorities, Ministry  of Personnel, Administration and Pension Departments and such other Govt./ non-Govt. organisations in matters affecting the interest of the members.
e)        To submit memorandum to the Pay Commission or such other bodies constituted by the Govt., for future befit of the members.
f)         To take recourse to legal remedies on behalf of larger section of the members, if any such need is felt by the Executive Committee.
g)        To undertake such other functions within the frame work of the Association’s Bye-laws, as decided by the Executive Committee from time to time.

3. Membership of the Association and categories of Members:
a)Eligibility: Any person who retired as a Gazetted Officer can to join the Association after duly filling up the application in writing or online, and after due acceptance of the same by the Executive Committee on behalf of the General Body, which will in its subsequent sitting consider the new membership names for post facto ratification or such other decision as it may deem to take.
b)Admission Fee: Rs.200/-
c)Ordinary Member: Any India Post Pensioner who pays an annual subscription of Rs.400/- shall be an ordinary member of organisation.
D Life Member: Any India Post pensioner who pays at any time 10 times the annual membership in force at the time of application for Life Membership becomes a Life Member thereafter.
e). Cessation of membership.  Not paying membership subscription regularly; on committing any act injurious to the Association; on passing of a no-confidence motion, resignation or such other cause as may be decided by the Executive Committee.
4) General Body and the Management Committee will form the constituents of the Association.
a) General Body: Founder Members, Life Members and Ordinary members of the Association together constitute General Body.
b) Meeting: Ordinary meetings of the General Body shall be held once a year, immediately after the ending of the financial year of the organization but within a period of three months. Special meeting can be held any time with due notice to members.
c) Period of Notice: Ordinary meeting of the General Body will require prior written notice of 15 days and special meeting of that of 7 days.

d) Quorum: Quorum for ordinary meeting shall be the presence of 2/3 of members. In case the quorum is incomplete, the meeting shall be adjourned and there will be no restriction of quorum for the reconvened meeting.
e) Date of Annual GB: Annual Meeting of the General Body shall be held once in a year, date shall be fixed by majority vote of the Management Committee.
5) Rights and Duties of the General Body:
Election of the Management Committee, passing the annual budget of the organization, approval of the annual report of the organization and to decide the policy matters of the organization.
6) Management Committee:
The Management Committee shall consist of the following members elected by the General Body normally for a tenure of 2 years and they can seek re-election after the term if they so desire.
a)President-1; Vice-President-2; Secretary-1; Organising Secretary-2, Jt. Secretary 2; Treasurer-1; Asst. Treasurer-1.
b)General Body can create any new position or add more numbers of the existing positions in keeping with the exigencies of the growing needs of the Association.
c)Meeting: Ordinary meeting of the Management Committee shall be held four times a year and special meeting can be called whenever necessary.
d)Period of Notice: Ordinary meeting of the Management Committee can be called with 7 days prior notice and special meeting at 24 hours prior notice if necessary.
e)Quorum: Quorum for Management Committee shall be presence of 2/3 of its members. There will be no restriction of quorum for the reconvened meeting. f)Filling up vacant posts: Any unforeseen vacancy occurring in the Management Committee shall be filled for the remaining term of office by
majority of 2/3 of the members of the General Body. The tenure of Management Committee shall be two years.
g)Rights and duties of the Management Committee:
 To take all necessary actions for progress of the organization; To prepare the annual budget and annual report of the Association ;  To accept donations, grants, subscriptions and use them for development of the Association ;To accept from the Central Government and other sources loans, grants, and donations for fulfilling the objectives.
7. Right and duties of the office bearers of the Management Committee:
a) President: To preside over all meetings;  In case of equal votes, to give his casting vote ; To do any other act for the development of the Association in keeping with Bye-laws.
b)Vice-President: In the absence of the President, to carry out the functions Association assigned by him and to do any other act for the development of the Association.
c)Secretary:  To fix the dates of meetings, to change them and to postpone meetings ;  To implement the decisions of Management Committee ;  To approve the expenditure within the approved budget ;  To safeguard the movable and immovable properties of the Association and to keep watch on them ;  To accept help, donations and grants from the government ;  To sign all bills, vouchers, cheques and such documents ;  To carry on all correspondence on behalf of the Association; To enter the names of the members in a register ;  To give notice of meetings in writing ;  To read out and get ratified the proceedings of meetings ;  To do any other work for the development of the Association.
d)Joint Secretary: In the absence of the Secretary to carry out the duties assigned by him. To help in the development of work of the Association;  To carry out all duties as directed by the Secretary of the Association.

e)Treasurer: To collect the membership fees from all members and issue receipts. To maintain accounts of the Association in coordination with the Secretary. To finalise the annual Accounts for auditing by an Independent Auditor as decided by the Executive Committee.
8. Procedure for modification of Rules and Bye-Laws of the Association:
The Management Committee (MC) may recommend change (s) approved by 2/3 of its members present at its duly constituted meeting. Change (s) may also be proposed by any member of the Association supported by at least 10 members and submitted to MC at least 3 months before the Annual General Body Meeting to enable its processing. All proposed amendment (s) will be communicated at least 6 weeks before the AGM to the members through the Secretaries of Branches / Chapters where they exist and through Headquarters (for non-attacked members) with the deadline for the replies to reach Headquarters, two weeks before the date of AGM. The proposals supported by at least 2/3 members will be placed before AGM for endorsement and incorporation in the Bye-Laws of the Association".
9. Funds of the Association:
The funds of the Association shall be deposited in an account opened in the name of the Association in a nationalized bank which shall be operated on the joint signatures of any two of the following: Secretary, Vice-President and Treasurer.
10. Audit of the account of income and expenditure of the Association:
The audit of the income and expenditure account of the Association shall be carried out every year by a qualified auditor who shall be appointed by the Management Committee.
11. Financial year of the Association:
The financial year of the Association shall be from 1st April to 31st March.

12. Responsibility for conducting legal proceedings by or against the Association:
Responsibility for conducting legal proceedings by or against the organization shall be that of the Secretary or any person authorized by him.
13. Records of the organization:
1. Membership register; 2. Proceeding book; 3. Stock register; 4. Cash book, ledger and such other ones that may be needed from time to time.
14. Dissolution of the organization:
Dissolution shall be done under Societies Registration Act 21 of 1860, Section 13 and 14.
15. Affiliation:
The Association shall be entitled to affiliate with India Posts Pensioners’ organisation at All India level and any other Pensioners Associations existing / newly formed at other centres in the country, subject to approval by two-third majority of the Management Committee.

Signature of Founder Members:


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